LAUREL SPRINGS SCHOOL DISTRICT

Purchasing Procedures Policy #3320

The board of education wishes to establish and carry out a careful system of purchasing and accounting to help provide an effective program of education while guarding against loss due to carelessness, inefficiency, theft, or improper maintenance of records.

The duties of purchasing are to be centralized under the business administrator, who shall be familiar with and perform all his/her activities within the limitations prescribed by law, board policy and legal opinions.

The board of education encourages the administration to seek advantages in savings through joint agreements for the purchase of work, materials or supplies with the governing body(ies) of other contracting units within this county or adjoining counties or by other cooperative pricing arrangements. The administration shall also evaluate any savings which may result from the purchase of any materials, supplies or equipment under contracts entered into by the state treasury department, division of purchase and property.

The board may use competitive contracting instead of public bidding for purchasing specialized goods and services, the price of which exceeds the bid threshold, for the purposes and with the conditions specified in law.

All purchases shall be approved by resolution of the board. Nothing is to be ordered independently by school personnel.

The board of education shall not knowingly enter into contract with any company which does not subscribe to and implement an affirmative action policy. The board secretary shall be responsible for so informing all prospective suppliers of work or materials.

First Reading: November 15, 2006

Adopted: December 13, 2006

Legal References: N.J.S.A 10:5-1 et. seq. Law Against Discrimination

N.J.S.A 18A:18A3 through 14.4 Purchases, Contracts, Agreements, Advertising: Exceptions

N.J.S.A 18A:18A21 through 42 Advertisements for bids; bids; general requirements

N.J.S.A 18A:19-1 Expenditure of Funds; Audit and Payment of Claims