LAUREL SPRINGS SCHOOL DISTRICT

Soliciting Prices (Bids and Quotations) Policy #3323

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Whenever the amount of the contract requires, by law, submission for bids, the Board of Education shall authorize the School Business Administrator/Board Secretary to initiate the bidding procedure.  Legal ads shall be placed and all bids shall be opened at the place and time designated in the advertisement.

The School Business Administrator/Board Secretary shall:

1.             Analyze and tabulate all bids, except construction bids;

2.             Refer bids and analysis to proper personnel to obtain recommendations if necessary; and

3.             Bring recommendations and all supporting materials before the Board at its next regular meeting.

The Board will make all final decisions including, when advisable, rejection of all bids.  The School Business Administrator/Board Secretary shall make every effort to obtain at least two and preferably three bids for each prospective purchase.

The Board of Education encourages the administration to:

1.             Seek advantages in savings that may accrue to this district through joint agreements for the purchase of work, materials or supplies with the governing body(s) of other contracting units within this county or adjoining counties;

2.             Evaluate any savings which might result from the purchase of any materials, supplies or equipment under contracts entered into by the state treasury department, division of purchase and property; and

3.             Solicit contracts without competitive bidding if price quotations lower than the state contract price are obtained as provided by law.

The School Business Administrator/Board Secretary shall solicit quotations when they are required by law.

First Reading:                November 15, 2006

Adopted:                December 13, 2006

Legal References:                N.J.S.A. 18A:18A-3                Purchases, Contracts and Agreements not requiring advertising

                                                 N.J.S.A. 18A:18A-4                Contracts and agreements requiring advertising

                                                 N.J.S.A. 18A:18A-5                Exceptions to requirement for advertising

                                                 N.J.S.A. 18A:18A-6                Standards for purchase of fresh milk; penalties; rules and regulations

                                                 N.J.S.A. 18A:18A-7                Emergency purchases and contracts

                                                 N.J.S.A. 18A:18A-8                contracts not to be divided

                                                 N.J.S.A. 18A:18A-9                Periodic solicitation of bids

                                                 N.J.S.A. 18A:18A-21              through -26 Bidding

                                                 N.J.S.A. 18A:18A-27              through -33 Qualifications of Bidders

                                                 N.J.S.A. 18A:18A-36              through -39 Awarding Contracts